University of Minnesota
University of Minnesota: Department of Mechanical Engineering
http://www.me.umn.edu/

PRF Approval Chain

For Mechanical Engineering

x500 ID Name Role
PI's x500 PI Name Principal Investigator
linds059 Lindsay, Katherine Dept/Administrator/Representative
korts001 Kortshagen, Uwe Dept Head/Delegate
csegms CSEGMS Research Associate Dean/Delegate

For Industrial & Systems Engineering

x500 ID Name Role
PI's x500 PI Name Principal Investigator
linds059 Lindsay, Katherine Dept/Administrator/Representative
zhangs Zhang, Shuzhong Dept Head/Delegate
csegms CSEGMS Research Associate Dean/Delegate

Dept IDs for PRFs:

11135, CSENG Mechanical Engineering Admin
11136, CSENG ME Design & Manufacturing
11137, CSENG ME Thermal Sciences
11138, CSENG ME Industrial Engineering
11139, SCENG Compact & Effic Fluid Pwr


The CSE Dean’s office requires review and approval of all PRFs by the Department Head and departmental accounting staff. Prior to the approval of your PRFs, please send Pam and Uwe the necessary budget information and a one page Executive Summary of the proposed project. We require this information before approving any PRF.

As a reminder, the Dean’s Office requires that all PRFs be submitted to them before noon if you want them approved by 5:00 p.m. that same day. Anything received after noon may not be approved until the next business day.

Also, please adhere to the SPA proposal submission deadlines. The deadlines vary depending on the type of proposal submission. Below is an excerpt from the SPA manual outlining the various deadlines to SPA.

SPA deadline
SPA must receive your completed PRF and completed proposal 3 business days before it is due. For example, if the proposal is due Friday at 5 pm, it must be at SPA by Wednesday 9 am. That gives SPA 3 days (Wed, Thur, Fri) to process the proposal. To calculate the exact date your proposal must be to SPA, refer to this link to calculate your due date.

E-mail completed electronic applications to proposal@umn.edu with the Proposal Routing Form (PRF) number, PI last name, and sponsoring agency.

Note: On-time proposal delivery is different for Grants.gov proposals requiring electronic submission as opposed to other proposals that must be mailed or submitted to the funding agency. The following identify the requirements for each type of submission:

Courier or mail submissions:
To be considered on-time, proposals requiring mailing must be delivered to SPA by 24 hours before the proposal must be mailed. For example, if the proposal is due to the sponsor on Friday, SPA needs to receive it by 5 p.m. on the previous Wednesday, to ship it by Thursday. Local courier submissions are sent out by 10 a.m. to local sponsors meaning that the proposal is due at SPA by 10 a.m. the day before.

Note that proposals being delivered outside the continental United States will take extra time. For example, Federal Express requires a minimum of two days to deliver proposals to Alaska, Hawaii, and Europe.

Your cooperation is appreciated in meeting the various requirements for submitting proposals to SPA. If you have any questions about the process, please see Pam.